Terms of Reference
Job Title: Personal Assistant to the President
Duration: Full-time (On-site)
Company Overview:
As a globally recognized leader in innovation and strategic excellence, our President is pivotal in driving
our vision and success. To support their dynamic role, we are in search of a highly motivated, detailoriented Personal Assistant. This role is crucial for enhancing the President’s productivity and ensuring
the smooth management of their personal and professional affairs.

Responsibilities of the position:

  • Comprehensive Scheduling: Oversee and manage the President’s full schedule, ensuring an
    efficient balance between professional commitments, personal appointments, and downtime.
    Adapt schedules promptly to accommodate last-minute changes.
  • Global Travel Coordination: Arrange all aspects of international and domestic travel across
    Europe, Canada, and the US, including but not limited to, booking flights, hotels, and local
    transportation. Ensure travel plans are in line with personal preferences and professional
    requirements, providing a detailed itinerary for each trip.
  • Communication Management: Act as the primary gatekeeper for the President, managing and
    prioritizing all incoming and outgoing communications. This includes meticulously screening
    phone calls, emails, and texts, ensuring that only relevant information is passed on.
  • Wardrobe and Personal Care: Coordinate daily attire and ensure that the President’s clothes are
    packed efficiently for trips. Oversee laundry services, including dry cleaning and pressing, to
    maintain a pristine wardrobe.
  • Nutritional Management: Organize timely and nutritious meals for the President, catering to
    dietary preferences and restrictions. Coordinate with personal chefs or select dining
    establishments to ensure meals are prepared and served as per the schedule.
  • Leisure and Entertainment Organization: Plan and execute weekend trips and leisure activities,
    focusing on relaxation and entertainment. This includes booking venues, shows, or exclusive
    events that align with the President’s interests.
  • Document and Administrative Management: Handle sensitive documents with discretion, prepare
    reports, presentations, and correspondence. Ensure efficient filing and organization of both digital
    and physical documents.
  • Household and Personal Errands: Oversee household management tasks, liaising with other
    household staff as necessary. Run personal errands, ensuring the President’s personal life is
    organized and efficient.
  • Ad Hoc Tasks: Be prepared to take on varied tasks as they arise, showing flexibility and problemsolving skills.

Qualifications:

  • Solid experience as a Personal Assistant, preferably in a corporate or high-profile setting.
  • Outstanding organizational and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Discretion with confidential information.
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours as needed.
  • Proficiency in Microsoft Office and adaptability to new technologies.
  • Valid driver’s license and passport with the ability to travel extensively across Europe, Canada,
    and the US.

Additional Benefits:

  • Competitive salary with comprehensive benefits.
  • All meals, accommodations, and travel expenses fully covered.
  • Opportunity to work in a fast-paced, ever-changing environment.
  • Direct impact on the efficiency and success of the President’s role.
    Application Process:
  • Interested candidates are required to submit a resume and a cover letter that highlights relevant
    experience and explains why you are the ideal candidate for this role.
  • We are committed to equality of opportunity and encourage applications from all qualified
    individuals.

Please use the link below to submit your application:
Application Link

Tagged as: Administration, Assistant, Communication Management, Coordination, Management, Personal Assistant, prishtine, Royal York Property Management